Executive Assistant to the MD

Job Summary

Supports the MD/CEO by providing key information to various internal and external stakeholders as regards regulatory issues, marketplace needs, the competitive environment, business performance, and other pertinent issues.

Key Functions/ Responsibilities

• Provide administrative/secretarial functions and necessary assistance to the MD/CEO in the formulation and execution of the company’s vision, current and long-range objectives, plans, and policies
• Prepare confidential correspondence, reports, minutes of meetings, and other complex documents
• Review business plans, activity status reports, and financial statements to determine progress toward attaining objectives
• Provide necessary information to the MD/CEO on current industry structure, value chain, current statutory and regulatory requirements, the business implications, and an assessment of the current impact of industry drivers
• Compile reports on business and financial analysis from business divisions to provide critical information to the MD/CEO
• Assist the Managing Director in gathering data to define operating performance targets (measures and performance levels), developing and refining performance indicators around business processes
• Assist the MD/CEO to develop communication material e.g. memos, research papers, and presentations
• Keep an up-to-date and accurate diary/schedule of important activities and events and update the MD/CEO on changes as may be required, organize travel, and prepare complex travel itineraries
• Act as custodian of corporate documents and records and create and maintain database and spreadsheet files
• Handle telephone inquiries as appropriate on behalf of the MD/CEO, process incoming and outgoing mail, keep accounting records, and process expense claims
• Managing the email and social media, blogs, etc. structures of the MD/CEO and coordinating the preparation of Board Papers/presentations as may be required
• Undertake other special assignments, ad-hoc functions, and related duties specified by the Management

Education

• A good first University degree
• MBA or relevant MSc will be an added advantage

Experience

• Minimum of 5 years of post-qualification experience in business development practice.
• Good understanding of the financial and capital markets a key requirement

Required Competencies

• Strategic Thinking
• Business and Financial Acumen
• Information Gathering and Analysis
• Oral & Written Communication
• Leadership
• Organizational Awareness
• Customer Orientation
• Industry Knowledge
• Work Planning
• Teamwork and Collaboration
• Innovation and Creativity

Key Performance Indicators

• Degree of innovation demonstrated
• Number of viable operating plans developed
• Accuracy of market/industry analysis
• Adequacy of business and technical administrative support provided to the MD/CEO
• Quality of Analysis, findings and, recommendations
• Quality, depth and adequacy of business reports/papers developed or presented
• Quality, adequacy, timeliness and effectiveness of recommendations for business performance improvements